Northwest Florida Professional Baseball, LLC

The HR Coordinator will be responsible for executing both routine HR processes and major HR projects, ensuring the smooth operation of human resources activities across the organization. This position offers a dynamic and fast-paced environment, requiring a proactive and adaptable HR professional with strong organizational and interpersonal skills.

Essential Functions

• Payroll Approval: Approve bi-weekly payroll, ensuring accuracy and timely distribution of compensation for all employees.
• New Hire Onboarding & Orientation: Manage the onboarding process for new employees, including conducting orientations, ensuring completion of necessary documentation, and facilitating introductions to company policies and culture.
• System Administration: Maintain employee records in HRIS (Human Resources Information System), ensuring accurate data entry, updates, and compliance with regulations.
• Employee Support: Serve as the first point of contact for employees regarding HR-related inquiries, addressing concerns and providing guidance on company policies and procedures. Escalate issues to PEO Account Manager and/or President as required.
• Weekly Staff Meetings: Attend weekly meetings with key staff to provide updates on HR activities, discuss any concerns, and collaborate on ongoing HR initiatives.

• Annual Employee Engagement Survey: Lead the execution of the annual employee engagement survey, including the planning, administration, analysis, and initial presentation. Assist department leaders with rollout to their areas.
• Seasonal Job Fairs & Recruitment Events: Organize and coordinate seasonal recruitment events such as job fairs, to attract and onboard seasonal employees efficiently.
• Semi-Annual Performance Reviews: Manage the performance review process for all employees, ensuring timelines are met and evaluations are conducted effectively.
• Performance Management: Assist managers with performance management initiatives, providing support and guidance in employee development, coaching, and performance improvement.
• HR Consulting: Provide HR consulting and advisory services to managers and leaders across the company, offering guidance on employee relations, conflict resolution, and HR best practices.
• Training & Development: Assist in identifying training needs and organizing developmental programs for employees to enhance skills and support career growth. Contribute to the quarterly Professional Development Institute (PDI) curriculum and present as required.
• Employee Relations: Investigate employee complaints or grievances, including workplace misconduct, discrimination, harassment, or egregious interpersonal conflict. Analyze findings and provide recommendations for corrective actions. Provide guidance to employees and supervisors on workplace issues, conflict resolution, etc. Ensure proper documentation of entire process and report to PEO Managing Consultant and President.
• Other duties as assigned.

Requirements

Knowledge, Skills, & Abilities

• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to multitask and manage competing priorities.
• Proven ability to handle sensitive and confidential information with discretion.
• Ability to manage complex HR projects and initiatives from start to finish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong problem-solving and conflict resolution skills.
• Ability to work both independently and as part of a team.
• Willingness to work flexible hours during peak seasonal periods or for special projects.
• Ability to travel occasionally for recruitment events or staff meetings, as needed.

Education & Experience

• Bachelor’s degree in human resources, business administration, or related field
• SHRM-CP Certification a plus
• 2 years of experience in HR or a related field
• Equivalent combination of education, certifications, and experience

Physical Requirements

• Ability to sit and stand for extended periods of time
• Ability to lift up to 25 pounds
• Use of standard office equipment, including computers

Position Type & Expected Hours of Work

This is a regular, full-time, exempt position. Standard hours of work are Monday through Friday, 8am-5pm, but occasional weekend or evening work may be required to support business functions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

EEO Statement

Studer Family of Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.